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  • Jun 01, 2017
  • by Trevor Carlsson

QR codes today are used for a vast range of purposes, providing a means of graphically and efficiently storing information that can be accessed when needed. QR codes also happen to take up a lot less space as well compared to bar codes. 

One of the use cases where QR codes can be very useful is in the tagging of assets at sites, both at the initial set-up stage when registering new assets at a site, and for quick scanning and identification of the asset and service due.  

The Way QR Codes Work

QR codes are simply a graphic representation of text, numbers and characters. These can be ordered to represent the given serial numbers of assets, or as a rule, you should be able to use pre-printed QR code labels or tags with sequential numbers, and be able to associate asset with a QR code by scanning it. 

Apply the sticker to the asset

Recording Assets and Servicing

Let's run through an example workflow. As a technician, you are on-site and need to gather a list of the assets and there locations. 

Step 1: Apply the QR sticker to the asset 

This will be your first step. Make sure your placement is clearly visible and easy to access. If you have ordered QR codes with your company logo on it, this will help with quickly identifying your stickers.  

Scanning a QR Code

Step 2: Scan the QR code and create the asset

Now that your QR Code is affixed to the asset, simply scan the code with your Field Service App. This will either alert you that no asset has been found (correct), and whether you'd like to create a new asset against this site. 

Scan the QR code

Step 3: Select your asset maintenance checklist 

Once you have saved the asset, having the option to carry out a service right then and there will ensure you can quickly carry our the service and then move on to registering and completing your next asset registration and service. 

Complete inspection

Managing Recurring Maintenance

QR codes not only provide a means of efficiently managing the registration of assets, but can also be used to identify assets in the field and prompt the technician to carry out the required service. 

For industries that service based on a set schedule (like Fire Safety, Plumbing and Electrical) a QR code can streamline the process of accessing both the asset record and the relevant checklist in a single click. Now that may not save too much time for one asset, but multiply this across a site with 500+ assets and it all begins to add up in time savings. 

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